Cookies, Local Storage and Similar Technologies

The School Jotter platform utilises cookies and local storage to ensure technical integrity and provide a personalised experience.

A cookie is a small text file placed onto your computer or device when you access our website or applications. Local Storage and IndexedDB are advanced methods for storing data directly within your browser, providing a more secure and efficient way to manage complex settings and account security.

Compliance Framework

The School Jotter platform operates in accordance with the Privacy and Electronic Communications Regulations (PECR), the UK GDPR, and the Data (Use and Access) Act 2025 (DUAA), where applicable.

We distinguish between technologies that are necessary for the operation of the service and those used for analytics, personalisation, and improvement. Where required, we rely on consent. Where permitted, we rely on legitimate interests and applicable exemptions under the Privacy and Electronic Communications Regulations (PECR) and the UK GDPR.

1. Necessary for service operation

These cookies and storage technologies are required for the operation and security of the platform and are active by default. They are essential to provide core functionality of the service.

• idToken_* / token_* (Cookie): Maintains secure user login state.
• firebase-heartbeat (IndexedDB): Records SDK usage timestamps for performance and reliability monitoring and batching signals.
• firebaseLocalStorageDb (IndexedDB): Stores authentication tokens to maintain user login across sessions.
• J3Cookies (Cookie): Stores cookie preferences.
• popup_box_closed (Cookie): Allows users to dismiss the popup box.
• Accessibility Settings (Local Storage): Persists high-contrast and font size choices.

2. Statistical purposes (analytics)

We use technologies to collect aggregate information about how the service is used. Where applicable, this is carried out under legitimate interests and PECR/DUAA provisions for limited statistical purposes. This includes analysis of overall usage trends, including changes in usage during publicly known school events such as inspection periods.

• System Logs / IP (Server Log): Used for performance monitoring and aggregated school-level analytics.
• ga_enabled (Cookie): Remembers whether the analytics notice has been shown.
• _ga / _gid (Cookie): Used to collect aggregated site usage statistics where enabled by the school.

3. Third-party content and marketing

Schools may embed third-party content such as YouTube or Facebook feeds. These providers may set cookies or use technologies such as tracking pixels.

• Social/Ad Pixels (Tracking Pixels): Used by third-party providers for tracking or advertising purposes.
• Consent required: These technologies are typically only activated where consent has been provided via the built-in cookies manager, however this depends on the school’s usage of these features.

Responsibility: We act only as a technical provider. These third parties are independent controllers and are responsible for their own processing. Please refer to their respective privacy policies for further information.

How to Exercise Your Rights

If you wish to object to our use of statistical or appearance-based technologies, you can do so at any time via the Cookie Settings link at the footer of our site.

How to Turn Off Cookies

If you do not want to accept cookies, you can change your browser settings. Please be aware that disabling cookies will prevent secure areas of the platform (such as the login area) from functioning, and may affect other aspects of the website functionality.

Technical Categorisation Table